PrepLink is looking for a serious Executive Assistant with strong operations instincts. This role is for someone who can bring order, speed, and consistency to the founder’s operating system and help run the internal machine behind the company.

This is not a calendar-only assistant role. It is a hands-on, execution-heavy role for someone who can manage priorities, follow through, coordinate teams, and keep systems like our ERP, hiring operations, approvals, and internal workflows running well.

What you will do

Own executive coordination, scheduling, follow-ups, and operational rhythm.
Help manage day-to-day workflows across hiring, people ops, approvals, payroll preparation, inboxes, and internal systems.
Keep our ERP records, hiring pipeline, communications, and recurring admin workflows clean and up to date.
Track priorities, close loops, and make sure important things do not fall through the cracks.
Support vendor coordination, documentation, reporting, and general business operations.

What we are looking for

Strong experience as an Executive Assistant, Operations Coordinator, Chief of Staff support, or similar execution-heavy role.
Excellent judgment, written communication, and follow-through.
Confidence operating across tools, systems, spreadsheets, docs, and process-heavy work.
A calm, organised, low-ego operator who can move fast without creating chaos.

What success looks like

The company runs cleaner and faster because the operating system is tighter.
Approvals, hiring, scheduling, documentation, and ERP hygiene stay under control.
Leadership has more leverage and fewer dropped balls.